PTO Board, Chairperson, & Committee Descriptions

President: Run PTO monthly meetings, attend monthly district presidents meeting, attend curriculum nights in the fall and work with VPs, chairs and parents to fill open positions.

President-Elect: Shadow the president and attend PTO meetings where possible

Treasurer: The Treasurer manages the PTO’s finances. Main responsibilities include overseeing the budget and providing the board with monthly status reports, paying invoices and reimbursement requests, and working with the PTO’s CPA to file taxes and financial forms.

Assistant Treasurer: The Assistant Treasurer supports the Treasurer. Main responsibilities include making deposits to the PTO bank accounts, co-signing checks greater than $500, and serving as the Cultural Arts Endowment Treasurer if the position is not filled.

Secretary: Type monthly meeting minutes, type generic thank you notes for tax reasons for the Hawky campaign

VP of Membership & School Services

VP of Fundraising: This position is responsible for overseeing all of the fundraising efforts of the PTO as well as leading the Friends of Hillside campaign. This position includes attending and participating in monthly PTO meetings, board conversations and planning for the organization as a whole.

VP of Social Events: This position is responsible for overseeing all social events of the PTO. This position includes attending and participating in the monthly PTO meetings, board conversations and planning for the organization as a whole.

VP of Cultural Arts: This position is responsible for overseeing, coordinating and managing all of the in-school programming scheduled for the students. This position includes attending and participating in the monthly PTO meetings, board conversations and planning for the organization as a whole.

VP of Communications: This position oversees the Facebook, Highlights, Blast and Website team and ensures HES PTO messaging is appropriately collected and communicated. Acts as liaison/point person between the PTO board and the Communications team. Identifies technologies, processes and opportunities for PTO communications improvements. The Chair also manages communications publishing/deployment for one or more of the available media: Highlights, Blast Emails, Website and/or Facebook. Position requires 0-1 hour per week and can be managed from home, during evenings and/or weekends.

Endowment Fund Treasurer: This position is responsible for overseeing the Cultural Arts endowment fund. This requires reviewing the funds and meeting with the Board quarterly.

Endowment Fund Board: This board is comprised of the PTO President, PTO Vice President (or President-elect), Secretary, Treasurer and VP of Cultural Arts. This board will meet periodically.

ARCH Representative: Area Residents Caring and Helping, Inc., is a community group established in 1981 by parents in the Tredyffrin/Easttown School District to assist, educate and support one another in dealing with substance abuse by community young people. ARCH sponsors parent workshops, offers educational programs for children and works closely with the Tredyffrin/Easttown School District Administration to provide student services and resources in the fight against substance abuse.

Art Goes to School Committee: Volunteers attend workshops to learn in-depth about various well-known works of art. At the conclusion of these workshops, the volunteers present the works of art in the classrooms and share their knowledge of the art to the children in an effort to expand the awareness of the art world.

BUILD Representative: BUILD stands for “better understanding of individuals with learning differences”. This representative meets with other district reps throughout the year. Guest speakers, with expertise in various areas, are invited to speak at BUILD meetings and all parents are welcome.

Diversity Committee: The purpose of the T/E District Diversity Committee is to gain an understanding of our changing world and the effect of change on our educational process. This is an advisory committee and makes recommendations to the School Board for the purpose of representing our local diversity and upholding district policy.

FLITE Representative: FLITE works in partnership with the Tredyffrin/Easttown School District to help all district students reach their potential. FLITE promotes academic achievement with programs from preschool tuition assistance to college preparation.

Interschool Council (ISC) Representative: This is a forum for the interchange of ideas among the district schools. Representatives are responsible for attending the monthly meetings and reporting back to Hillside at PTO meetings or via the Highlights.

T&E Cares Representative: The mission of T&E Care is to maintain a network of people providing financial and other material assistance to persons in need in and around the Tredyffrin and Easttown township area.

UNICEF Committee: This committee is responsible for distributing UNICEF boxes to the students, collecting the contributions, and forwarding them to UNICEF. This is a great way to get our children involved in making an effort for charity.

Art Room Volunteers: Assist Mrs. Braun with changing art work. Check out the PTO website news section for the link to any upcoming schedule/sign-up.

Buddy Program: A committee to welcome new families as they enter Hillside during the school year.

Classroom Volunteers: If you are looking for a way to get involved in your child’s classroom … sign up to be a Core Parent! Core Parents assist with classroom parties, classroom activities and special grade events. They also coordinate volunteers for the Spring Fair and assist with any Sunshine duties for their class.

Earth Day: Coordinates Earth Day activities.

Health Screenings Committee: The school nurse needs eight to ten parents (preferably RNs or MDs) to help weigh and measure children in the early fall. Check out the PTO website news section for the link to any upcoming schedule/sign-up.

Hearts for Hillside: Hearts from Hillside is a service project that makes breakfast baskets. Food is collected and assembled at Hillside and then distributed to local families around Valentine’s Day. The hope is to foster awareness of community service among our students. Volunteers are need to help assemble the baskets.

Hershey Park Ticket Volunteer: Handle taking orders for Hershey tickets & distributing to families.

Hillside Beautification Committee: Volunteers are needed to decorate the bridge to Hillside for each season and tend to the Hillside garden.

Library Volunteers: Volunteers are needed to work in the library on a weekly basis assisting the librarian by checking out books, shelving materials and other tasks. Many parents are needed to help the library run smoothly.

Music Rocks T-Shirt Orders: Volunteer is needed to track and submit t-shirt orders to vendor for the Music Rocks Performance. (Mr. Haines). Vendor: Proforma

School Store Volunteers (4th Grade Parents): The school store allows students to buy school supplies. Fourth grade students run the store with the help of parent volunteers. Store hours are 8:20 to 8:50 am on Mondays, Wednesdays and Fridays. Parents are needed to help with sales from 8:15 to 9:00 am on a weekly basis, twice a month or on a monthly basis. Check out the PTO website news section for the link to any upcoming schedule/sign-up.

School Store Supplies Coordinator: Orders supplies and deposits money earned by the school store.

Special Teacher Area and School Staff Gift Collection Coordinator: October send letter home in books bags, collect, and split collection into two gifts:holiday and end of year.

Yearbook Committee: The Yearbook is published each spring as a record of the year’s activities at Hillside. Coordinates sales of the Yearbook in the spring.

Website Coordinator: Responsibilities include maintaining the website and updating content using WordPress, a user-friendly content management system. Training is provided, no web design experience is required and it’s easy to use. Position requires 1-4 hour per week and can be managed from home, during evenings and/or weekends.

Hillside Highlights Editor/Database Coordinator: The Highlights Editor manages the PTO’s weekly email newsletter, Hillside Highlights, and the email list database, all of which is housed in the web-based Constant Contact email program. It is easy to use and training is provided. Content is submitted by the HES community through the PTO website and comes direct by email. The Highlights editor copies and pastes the content into the email, sends tests for Principal and editing approval, then deploys the email.This position requires 1-2 hours per week, can be managed from home, during evenings and/or weekends. It can be split between 2 people if desired.

Hillside Highlights Special Blasts: Publishes school-wide special email notices as needed, using Constant Contact email management system. Training available. Requires less than 1 hour per month.

Facebook Page Coordinator: If you use Facebook, then we want you to help post events for the PTO! It’s as simple as summarizing and/or reposting select content from the Highlights email onto Facebook’s PTO page. You can decide what and when to post, and can even schedule posts for the week, all at once. Position requires 0-1 hour per week and can be managed from home, during evenings and/or weekends.

Bricks4Kidz: Bricks4Kidz is a Lego based club where children build from project kits and includes various educational themes.

Chess Club: Students learn to play chess in a fun environment after school.

Drama Club: (3rd & 4th Grade): After school club for 3rd and 4th graders. Runs 18 weeks culminating in a performance by the kids.

Drama Club (1st & 2nd Grade): After school club for 1st and 2nd graders. Runs 18 weeks culminating in a performance by the kids.

Drawing Club: After school club run by an outside vendor. The current program is Young Rembrandts run by Center on Central staff.

Mileage Club: Recruit parent volunteers to help tally students’ laps & distribute feet. Program runs over several weeks in the Spring.

4th Grade Celebration & Graduation Committee: This is an annual end of the year celebration for the fourth graders. Committee responsibilities include: organizing the party, collecting money, ordering class t-shirts and making 4th grade end of the year certificates.

Open House Committee:  This is an opportunity to meet other Hillside families and learn more about the PTO in a social setting. It also gives the students a chance to show off their school to their parents, friends and relatives.

Fall Social: This is always a great family event. Crews are needed for set up, clean up, prize committee and kitchen service. Check out the PTO website news section for the link to any upcoming schedule/sign-up.

Field Day: Mr. Hauer will need parents to assist with a variety of outdoor activities for this fun day in June.

Playground Playdates Committee: Coordinate a handful of playground playdates, taking place over summer vacations for students new to Hillside. Number of dates and when are up to the chair. Typically aimed toward incoming Kindergarten students.

Skating Party Committee: The Skating Party is a wonderful event for the whole family and a great way for the kids to spend the afternoon on a half-day of school. Chaperones and volunteers to work the door are needed for this event.

Staff Appreciation Lunch Committee: Occurs during the second half of school. This is an annual event in honor of the Hillside staff and faculty. Volunteers are needed for food preparation, set up, serve and clean up. Check out the PTO website news section for the link to any upcoming schedule/sign-up.

Staff Appreciation Week Committee: Volunteers are needed to help plan special events for the Hillside teachers and staff in May.

Staff Breakfast Committee: The PTO sponsors this breakfast to thank the faculty and staff and to offer a little winter sunshine. Volunteers needed to organize, set up, serve, and clean up. Check out the PTO website news section for the link to any upcoming schedule/sign-up.

Sunshine Committee: This committee organizes volunteers to bake and cook for Hillside families when an immediate family member has incurred a serious illness, injury or operation.

Talent Show Committee

Walk to School Day Committee: Volunteers are needed to advertise the event to school families and help with the participation.

Welcome Back Water Ice Social Committee

Winter Social

Book Fair: Spring and Fall book fairs at Hillside need volunteers to set up books before the sale and help out during the preview, sale and for “Book Talks”

Box Tops: Hillside collects General Mills box tops all year and we submit them to the manufacturer for cash.

Friends of Hillside: A general ongoing fundraising effort which supports all the programs and events the PTO sponsors.

Plant Sale: Volunteers are needed to help tabulate orders and unload the truck in springtime.

School Directory Committee: This committee prepares the Student Directory. Responsibilities include: ad sales, printing and distributing the directory.

Spirit Wear: Volunteers are needed to help sell t-shirts, water bottles, etc. at school events during the year.

Spring Fair: This is one of our biggest fundraiser of the school year. There are a number of committees that coordinate the evening. Volunteers are needed to help with the Amusement, Food, Games, Prizes, Raffle, Publicity, Bake Fair, and Volunteer coordination. A large number of volunteers are needed. This is the biggest single day event at Hillside and it is a great way to meet people, raise money and have a lot of fun.

Staples SchoolKidz Kits: Volunteers are needed to help tabulate orders and distribute supply kits.

Hershey Park Ticket Volunteer: Handle taking orders for Hershey tickets & distributing to families.

Music Rocks T-Shirt Orders: Volunteer is needed to track and submit t-shirt orders to vendor for the Music Rocks Performance. (Mr. Haines). Vendor: Proforma

Assemblies and Grade-Level Programs Chairperson

Author Visits and Writers Workshops Chairperson

Theme Week Chairperson