The PTO cannot succeed without the wonderful help from our volunteers! There are MANY ways that volunteers can help – no matter how much or how little time you have to give. Throughout the year we post sign-up sheets for per-event volunteer help; watch for announcements on our home page and in our Hillside Highlights emails. We also need volunteers to fill our open board, chairperson, and committee volunteer positions. To express your interest for these key positions, please submit our Volunteer Interest Form. Open positions vary throughout the year.
Descriptions of many of our key positions are listed below to help you choose the area(s) you would most like to help with. Not all positions below are currently open, but we list them here for your reference and/or to consider for next year! See the Volunteer Interest Form for current openings! Have questions? Contact us!
Click on a category below to see a listing of all volunteer positions for that category.
Board Positions
President: Run PTO monthly meetings, attend monthly district presidents’ meeting, attend curriculum nights in the fall and work with VPs, chairs and parents to fill open positions.
Vice President: Shadow the president and attend PTO meetings. Help organize events and make sure the PTO is running smoothly.
Treasurer: The Treasurer manages the PTO’s finances. Main responsibilities include overseeing the budget and providing the board with monthly status reports, paying invoices and reimbursement requests, and working with the PTO’s CPA to file taxes and financial forms.
Assistant Treasurer: The Assistant Treasurer supports the Treasurer. Main responsibilities include making deposits to the PTO bank accounts, co-signing checks greater than $500, and serving as the Cultural Arts Endowment Treasurer if the position is not filled.
Secretary: Type monthly meeting minutes, type generic thank you notes for tax reasons for the Hawky campaign.
VP of Volunteers: Organize all volunteer efforts, including helping to form social event committees and managing volunteer inquiries on the website.
VP of Fundraising: This position is responsible for planning all of the fundraising efforts of the PTO as well as leading the Friends of Hillside campaign. Plan and execute a large fall fundraiser and manage ongoing spirit wear orders and sales. This position includes attending and participating in monthly PTO meetings, board conversations and planning for the organization as a whole.
VP of Social Events: This position is responsible for overseeing all social events of the PTO. This position includes attending and participating in the monthly PTO meetings, board conversations and planning for the organization as a whole.
VP of Cultural Arts: This position is responsible for overseeing, coordinating and managing all of the in-school programming scheduled for the students. This position includes attending and participating in the monthly PTO meetings, board conversations and planning for the organization as a whole.
VP of Communications: This position oversees the Facebook, Highlights, Blast and Website team and ensures HES PTO messaging is appropriately collected and communicated. Acts as liaison/point person between the PTO board and the Communications team. Identifies technologies, processes and opportunities for PTO communications improvements. The Chair also manages communications publishing/deployment for one or more of the available media: Highlights, Blast Emails, Website and/or Facebook. Position requires 0-1 hour per week and can be managed from home, during evenings and/or weekends.
VP of Clubs: Coordinate with the school and PTO board to plan after school clubs. Attend monthly PTO meetings.
Endowment Fund Treasurer: This position is responsible for overseeing the Cultural Arts endowment fund. This requires reviewing the funds and meeting with the Board quarterly.
Endowment Fund Board: This board is comprised of the PTO President, PTO Vice President (or President-elect), Secretary, Treasurer and VP of Cultural Arts. This board will meet periodically.
District-Wide Committees & Representatives
ARCH Representative: Area Residents Caring and Helping, Inc., is a community group established in 1981 by parents in the Tredyffrin/Easttown School District to assist, educate and support one another in dealing with substance abuse by community young people. ARCH sponsors parent workshops, offers educational programs for children and works closely with the Tredyffrin/Easttown School District Administration to provide student services and resources in the fight against substance abuse.
Art Goes to School Committee: Volunteers attend workshops to learn in-depth about various well-known works of art. At the conclusion of these workshops, the volunteers present the works of art in the classrooms and share their knowledge of the art to the children in an effort to expand the awareness of the art world.
BUILD Representative: BUILD stands for “better understanding of individuals with learning differences”. This representative meets with other district reps throughout the year. Guest speakers, with expertise in various areas, are invited to speak at BUILD meetings and all parents are welcome.
Diversity Committee: The purpose of the T/E District Diversity Committee is to gain an understanding of our changing world and the effect of change on our educational process. This is an advisory committee and makes recommendations to the School Board for the purpose of representing our local diversity and upholding district policy.
FLITE Representative: FLITE works in partnership with the Tredyffrin/Easttown School District to help all district students reach their potential. FLITE promotes academic achievement with programs from preschool tuition assistance to college preparation.
Interschool Council (ISC) Representative: This is a forum for the interchange of ideas among the district schools. Representatives are responsible for attending the monthly meetings and reporting back to Hillside at PTO meetings or via the Highlights.
T&E Cares Representative: The mission of T&E Care is to maintain a network of people providing financial and other material assistance to persons in need in and around the Tredyffrin and Easttown township area.
UNICEF Committee: This committee is responsible for distributing UNICEF boxes to the students, collecting the contributions, and forwarding them to UNICEF. This is a great way to get our children involved in making an effort for charity.
School Services
Homeroom Parent: If you are looking for a way to get involved in your child’s classroom, sign up to be a Homeroom Parent! Homeroom Parents plan and assist with classroom parties, classroom activities and special grade events. They also act as a point of contact between classroom parents and the PTO board. Attend monthly PTO meetings when possible.
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Health Screenings Committee: The school nurse needs eight to ten parents (preferably RNs or MDs) to help weigh and measure children in the early fall. Check out the PTO website news section for the link to any upcoming schedule/sign-up.
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Hersheypark Ticket Volunteer: Handle taking orders for Hersheypark tickets & distributing to families.
Hillside Beautification Committee: Volunteers are needed to decorate the bridge to Hillside for each season and tend to the Hillside garden.
Music Rocks T-Shirt Orders: Volunteer is needed to track and submit t-shirt orders to vendor for the Music Rocks Performance. (Mr. Haines). Vendor: Proforma
School Teacher & Staff Gift Collection Coordinator: Coordinate school-wide gift collection for teacher and staff gift cards in December and May/June.
Yearbook Committee: The Yearbook is published each spring as a record of the year’s activities at Hillside. Create, sell, and distribute Yearbooks in the spring.
Communications Positions
Website Coordinator: Responsibilities include maintaining the website and updating content using WordPress, a user-friendly content management system. Training is provided, no web design experience is required and it’s easy to use. Position requires 1-4 hour per week and can be managed from home, during evenings and/or weekends.
Hillside Highlights Editor/Database Coordinator: The Highlights Editor manages the PTO’s weekly email newsletter, Hillside Highlights, and the email list database, all of which is housed in the web-based Constant Contact email program. It is easy to use and training is provided. Content is submitted by the HES community through the PTO website and comes direct by email. The Highlights editor copies and pastes the content into the email, sends tests for Principal and editing approval, then deploys the email.This position requires 1-2 hours per week, can be managed from home, during evenings and/or weekends. It can be split between 2 people if desired.
Hillside Highlights Special Blasts: Publishes school-wide special email notices as needed, using Constant Contact email management system. Training available. Requires less than 1 hour per month.
Social Media Coordinator: If you use Facebook and Instagram, then we want you to help post events for the PTO! It’s as simple as summarizing and/or reposting select content from the Highlights email onto Facebook’s and Instagram’s PTO pages. You can decide what and when to post, and can even schedule posts for the week, all at once. Position requires 0-1 hour per week and can be managed from home, during evenings and/or weekends.
Social Events Positions
4th Grade Party & Recognition Ceremony Committee: This is an annual end of the year celebration for the fourth graders. Committee responsibilities include: organizing the party, collecting money, ordering class t-shirts and making 4th grade end of the year certificates.
Open House Committee: This is an opportunity to meet other Hillside families and learn more about the PTO in a social setting. It also gives the students a chance to show off their school to their parents, friends and relatives.
Trunk or Treat: This is always a great family event. Crews are needed to set up, clean up, coordinate families willing to host trunks, decorate, and purchase supplies.
Field Day: Mr. Fisher will need parents to assist with a variety of outdoor activities for this fun day in June.
Playground Playdates Committee: Coordinate a handful of playground playdates, taking place over summer vacations for students new to Hillside. Number of dates and when are up to the chair. Typically aimed toward incoming Kindergarten students.
Ice Skating Party Committee: The Skating Party is a wonderful event for the whole family and a great way for the kids to spend the afternoon on a half-day of school. Volunteers to work the door and sell snacks are needed for this event.
Staff Appreciation Committee: Plan and execute bagged lunches for staff during fall and winter conferences. Plan Teacher & Staff Appreciation week activities and special events in May. Plan an end of the year luncheon for all of the teachers and staff on the last day of school.
Sunshine Committee: This committee organizes volunteers to bake and cook for Hillside families when an immediate family member has incurred a serious illness, injury or operation.
Winter Social: The winter social is a family event held on a Friday evening in January/February. Volunteers are needed to plan this event, which can be a pizza bingo, dance, or game night.
Fundraising Positions
Book Fair: Spring and Fall book fairs at Hillside need volunteers to set up books before the sale and help out during the preview, sale and clean up.
Box Tops: Hillside collects General Mills box tops all year and we submit them to the manufacturer for cash.
Friends of Hillside: A general ongoing fundraising effort which supports all the programs and events the PTO sponsors.
Plant Sale: Volunteers are needed to help tabulate orders and unload the truck in springtime.
School Directory Committee: This committee prepares the Student Directory. Responsibilities include: ad sales, printing and distributing the directory.
Spirit Wear: Volunteers are needed to help sell t-shirts, water bottles, etc. at school events during the year.
Spring Fair: This is one of our biggest fundraiser of the school year. There are a number of committees that coordinate the evening. Volunteers are needed to help with the Amusement, Food, Games, Prizes, Raffle, Publicity, Bake Fair, and Volunteer coordination. A large number of volunteers are needed. This is the biggest single day event at Hillside and it is a great way to meet people, raise money and have a lot of fun.
Hersheypark Ticket Volunteer: Handle taking orders for Hershey tickets & distributing to families.
Music Rocks T-Shirt Orders: Volunteer is needed to track and submit t-shirt orders to vendor for the Music Rocks Performance. (Mr. Haines). Vendor: Proforma
Cultural Arts Positions
Assemblies and Grade-Level Programs Chairperson
Author Visits and Writers Workshops Chairperson
Theme Week Chairperson