News & Announcements Submissions

Have an event or announcement you’d like published to the PTO website, Highlights email newsletter, or our Facebook page?

The PTO Communications Committee has centralized the submission process for posting events, clubs, and announcements to the HES PTO community. Communications include the Highlights email (sent weekly), Facebook page, and PTO website. Please submit your announcements and events online via the form below.

Highlights Submissions Deadline
The Highlights email is sent every Sunday. The deadline for submissions is the prior Tuesday before at 5 p.m. Examples of submission dates:

Sun 10/27: Deadline Tuesday 10/22 @5 p.m.
Sun 2/4: Deadline Tuesday 1/30 @5 p.m.
Sun 3/04: Deadline Tuesday 2/27 @5 p.m.

Please follow these guidelines for submissions:

Submit all items into the online form below, a few weeks ahead of your event or deadline to ensure you’re in the Highlights email.
Keep your submission “blurb” to about 4 to 5 sentences. There is a 500-character limit on the form. If you have more info than can fit, consider making a flyer to include for more info.
In your blurb, make sure you include all pertinent info: who, what, where, when, why, and how (including links and/or contact email for more info or questions). The submission should be written as you would like it to appear in the Highlights so we can copy/paste. Please proof and spell check your submission.
If you have any forms, links, images, logos, or flyers to include, please include/upload those below. File size maximum is 2MB for images and 3MB for pdfs.
Once you submit the form, you will receive an email confirming the information submitted. If anything is incorrect, please resubmit entirely and note in the comments that it is a correction.
As a reminder, school newsletters promote PTO, school district, or township events and activities. Private, commercial, or community-based programs should submit their information to the T/E bulletin board. We include select new items listed on the T/E bulletin board in the Highlights. To submit information to the T/E bulletin board, see the guidelines on the T/E district website.

HES News & Announcements Submission Form

Name of Person Submitting this Form*
First Last
Your Contact Email Address:*
Enter Email Confirm Email

(For questions about your request only. Your email address will not be made public.)
Title you suggest we use for your news:*
Limited to 50 Characters
Please enter the content you want included in the communication and indicate where you would like to have it posted (Highlights, Facebook, PTO website).*
This is limited to 500 characters; about 70 words, or about 3-5 sentences. Brevity is best. Please include the most critical info, the Who, What, Where, How, Why of your event or announcement, and who to contact with questions.
Do you have a link to a website or an email address for more information about your submission?
- No
- Yes
This is optional. The link will be hyperlinked with the most appropriate text in your submission, e.g. "click here for more info" or "email Jane Doe for more info."
Link or Email Address
Input your link or email address for the readers to contact for more info.
Do you have an image you would like to upload with your submission?
- No
- Yes
This is optional. The image will be used as the highlight image in the story. Please attach jpg, gif or png files only.
Upload Image Here*
Accepted file types: jpg, gif, png.
Max file size 2MB.
For Highlights emails, would you like your post to appear in subsequent weeks' newsletters?
- Yes
- No
note, the highlights newsletter is sent out on Sunday evenings.
If yes, please list the last Sunday newsletter you wish to have your post published.
Do you have a flyer or form to go with your announcement?
- No
- Yes
If you have a PDF file that you want linked to your submission, please select yes and upload your document.
Upload PDF files (flyers, forms) here
Drop files here or

Accepted file types: pdf.
PDF files only. You may upload up to 2 files. Max size of each file is 3MB. If your file is larger than this, you will need to compress your file and resubmit.
Comments/Notes