The following is the process for personal reimbursements or invoices to be paid for PTO expenses, as well as how to submit deposits for the PTO.
Check Requests, reimbursements, and invoice payments may be submitted online or via paperwork and dropped off at the school.
For Online Invoice Payment or Expense Check Reimbursement Requests:
Complete the online payment/reimbursement form by clicking the button below. For invoices, you will need to upload a copy of the invoice to be paid. For reimbursements, you will need to upload an image of the receipt(s) being reimbursed. Please allow 5 business days for the request to be processed. All requests must be submitted within 30 days.
To Submit Invoice Payment or Expense Check Reimbursement Requests via Paper/In Person:
For invoice payment requests:
- Complete the printable Hillside PTO Check Request Form.
- For invoices, attach a copy of the invoice to be paid (we recommend you keep a copy for your records).
- For reimbursements, attach a copy of the receipt(s) for reimbursement within 30 days of the purchase. (We recommend you keep a copy for your records.)
- Place the paperwork in the purple folder in the PTO Mailbox in the school office.
- For time sensitive payments, please notify the Treasurer (treasurer@hillsidepto.org) and the Assistant Treasurer (asst.treasurer@hillsidepto.org) the request has been submitted. Otherwise, please allow 5 business days for the request.
PTO Deposits
Use the printable Hillside PTO Deposit Form for cash/check deposits.
- Print and complete the Hillside PTO Deposit Form.
- Count deposits and review checks to ensure they are made out to “Hillside PTO”.
- Remove any staples or attachments from checks.
- For large deposits, especially any cash deposits, give them (along with the completed deposit form) to Beata in the office. For smaller deposits of checks, place them along with the deposit form in the purple folder in the PTO Mailbox in the school office.
- For time sensitive payments, please notify the Treasurer (treasurer@hillsidepto.org) and the Assistant Treasurer (asst.treasurer@hillsidepto.org) the request has been submitted. Otherwise, please allow 5 business days for the request.